PTA/FOB MEETING MINUTES
May 11, 2010
Welcomes by FOB Co-Chairs – Mark and Andrea Andrews
Opening Pledge by PTA President, Jeanna Kienzle
PTA approved minutes from last meeting.
PTA Treasurer’s Report: differs slightly from balance last reported. $3391.78 beginning balance. Deposited coffee sales of $80.09, less bank charge of $3.00, the ending balance is $3468.87.
Expected donations: 5th grade and Martha Foley Scholarship @ $200 each.
Jeanna suggests the idea for PTA to buy staff birthday cards ~ to cost around $50. Approved.
June 3rd ~ student body puts on Staff Lunch in the auditorium. Volunteers needed. Country theme. Some staff in attendance so gifts were not discussed.
Joanna Jeffs discusses that a 2nd grade family is in need ~ a child hospitalized with a busted appendix. Better today but mom could use help with food/groceries. There is a basket in the office to contribute anything: toys, cards, activities for the sick child.
Monday morning coffee needs new parent to help run as Avery has moved. It brings in $75-80 per month. Wen-chia Parker volunteered.
Nadia (via Alicia) has collected all of the lost and found items and will wash and hang them on the baseball fence at assembly in hopes of finding their rightful owners. If not claimed they will be donated. Hangers needed.
Kathy Vigil will take on that task next year.
Alicia discussed that any food sales fundraisers using held after school should not use the cafeteria electrical outlets as it messes up the milk temperature. Advised to use the exterior or auditorium outlets. And that communication with cafeteria manager Lupe is important.
FOB
2010-2011 Pledge Drive ~ Galia Linn explained how the Beethoven families has improved the school over the years and that the current kinder families would like to keep that going and implement an annual pledge drive similar to neighborhood schools. Revisited the success of the Kinder TA drive and how we can apply those ideas to an annual pledge drive. The drive will ask parents to contribute $365 with the idea being ~ one dollar per day to support your child’s school. A handout was provided with details for the drive and our estimated amounts needed to raise. Key pledge drive plan points discussed:
*Room Parents send emails.
*Have a display with a teddy bear with an empty belly that we fill as the pledge money is raised.
*Set up a pay pal account ~ try to get the fee reduced since it’s a fundraiser.
*Set up monthly contribution option.
Andrea mentioned that one of the Spanish families suggested they be asked by the 15th of the month so it doesn’t conflict with rent, etc and asked if the $1 per day included weekends.
Notwithstanding any pledge drive success ~ FOB will continue to hold various events and need chairs for those. Any opposition? None. Any questions?
Staci Lampkin questioned some of the pledge drive commitments ~ Donna Ayers and Galia Linn explained that those items are estimated and could change. Mark Andrews explained that items get cut that could be funded from the different line items.
On track to raise more money than in prior years but we’ll still need more to fund all of the current needs. Per handout ~ total current annual needs total $26,500.
Additional 2010-2011 needs total $45,500.
Idea is to start the pledge drive now ~ will have it in place by the next PTA/FOB meeting.
LA Conservation Corps Green 4 Green Event ~ Program Director Teague Weybright explained the LACC program and reviewed examples of projects they have brought to Beethoven in prior years as well as neighboring schools. He explained the DWP Trees for Green LA program and the potential for fundraising for the school. The idea is to find the right tree for the right spots so they offer a tree adoption program. He asked that we disseminate the applications to parents ~ for every tree that is adopted locally ~ money will go to the school:
0-49 trees ~ $0 per tree
50-100 trees ~ $1 per tree
101-200 ~ $2 per tree
201-250 ~ $2.50 per tree
251+ ~ $3.00 per tree with a $1,500 maximum
Sample flyer was provided. He asked that interest is expressed since they’ve done so much for the school.
FOB Expense Report by Donna Ayers
Current balance $30,811.00. Estimated $16,000 coming in from the Silent Auction and Fitness Challenge. A portion is committed to the 5th grade ~ less than $1,000.
$26,500 is committed to the following 2010/2011 school year items:
PE teacher/coach $8000
Measure up books $4500
Afterschool homework lab $4000
Intervention $5000
Annual Liability Insurance $1000
Buses for field trips $4000
In addition ~ $44,500 is needed for:
Office clerk being cut $8000
Additional day for Psychiatrist Evaluation $7000
TA-Kinder Full Time $13000
TA-1st Grade 4 hours $8500
Librarian $8000
Silent Auction Recap ~ made approximately $10,200! 160 people attended. The $2500 in food sales and the beverage sales covered the expenses. Approx 165 auction items sold as well as 25 raffle items. This year had huge help from the ELAC/CLAC team ~ especially organizing the food. The facility has been booked for next year.
Car Show Recap ~ made $3500 ~ much more that previous year. Fewer cars but bigger community event. No school police charge, all food receipts were kept since it was parent run. Galia brought in a $500 sponsor. Huge help from parents ~ volunteer time and food donations.
Grass Update ~ hopeful that we will have a soccer field by September 1st ~ should know by the end of the month.
Fitness Challenge ~ Joanna Woods explained the program ~ asked for oranges to be donated, for someone to bring a big water cooler and is looking for fresh prize ideas. Money raised is due by May 21st. Needs help the day of the event ~ parents asked to help at their child’s determined grade level’s time.
Committee Chairs for next years signups can be split.
Alistair Cycling Program was mentioned.
August 21st will be the Popsicle Playdate staffed by Beyond the Bell.
Dianna Tat and Joanna Jeffs will co-chair.
School Supplies ~ Galia Linn is waiting for the list from Dr. Ford. There are 2 lists ~ one for items needed now to prepare and one for students for the next school year.
Bear Scare ~ Alicia passed the torch to Joanna Jeffs. Will be held on October 30th. Circulated a sign-up sheet. Suggested to speak to ELAC/CLAC parents to combine it with the Day of the Dead. Committee will be in contact over the summer.
Next Beethoven Night Out @ Pitfire Pizza. All day! Just put receipts in the designated box.
Relay for Life ~ Team Beethoven was the largest team with 41 members. Raised the most ~ just shy of $5000.
Ewaste ~ signing the school up with Greenspot to receive money for recycled ewaste and ink cartridges brought to their . Handout provided.
5th Grade Gift ~ the 5th Grade will continue the tradition of giving a gift back to the school. Looking for ideas ~ the checkers tables were suggested.
Mark Andrews informed that Tara will be the regular babysitter for the PTA/FOB meetings.
Community Service ~ Venice High will offer tutoring this Thursday through June 13th for math and reading to every grade level.
AP Science science lessons offered in June.
AP Art History offered various days in June.
YDP Enrichment theme for May & June is Science.
The 5th Grade will hold a drive in movie night on Friday, June 4th.
Meeting adjourned 8:30pm
http://www.FriendsOfBeethoven.org/article.php?story=20100608122705285